Freight invoice processing and audit
We capture carrier invoices, validate them against contracted rates, flag errors and overcharges, and post to your ERP. This is where the 5% to 15% error rate turns into recovered cash.
Freight & Logistics
AI that clears your freight and supplier paperwork.
We capture the documents, validate them against your contracted rates and purchase orders, and post clean records to your ERP and TMS.
Deeply trusted by enterprises globally
Lower cost per document
A single invoice costs $9.40 to process on average. Best-in-class teams that automate process the same invoice for $2.78.
Errors stop compounding
Industry estimates put the share of freight invoices containing errors at 5% to 15%. At high shipment volumes that is six-figure leakage every year.
Weeks, not months
We tailor a proven agent from a library built across 100+ production projects rather than starting from scratch.
Your operations team is buried in documents
Every week your people process invoices, shipment documents, and supplier paperwork by hand. Most of that work runs on manual effort or outsourced teams, and the errors inside it compound.
The documents in scope
- Permits
- Timesheets
- Scanned certificates
- Financial statements
- Tax forms
- Onboarding documents
- Annotated PDFs
- Email threads with attachments
$9.40
Average cost to process one invoice by hand
$2.78
Best-in-class cost per invoice once automated
5–15%
Share of freight invoices that contain errors
Five jobs AI does for your team
Start where the backlog is visible and the cost is measurable. The same agents cover the adjacent work once the first one is live.
Accounts payable automation
We capture invoices, match them to purchase orders, code them, and post to your ERP. Automation moves cost per invoice toward the best-in-class $2.78.
Supplier and carrier onboarding
We collect documents, validate the data, and file it where your team needs it.
Shipment and customs document processing
We read bills of lading, proofs of delivery, and customs paperwork, then verify the data and route it to the right queue.
Quote and rate response
We draft quotes and rate replies from inbound requests.
Works inside the systems you already run
- Freight invoice
- BOL / POD
- Shipment record
- Rate or PO data
- ERP / TMS
- Email and portals
How we deliver it
01
Process redesign
Senior engineers map your document workflow and find the highest-return automation. They redesign the workflow around AI-first processes, then build the automation into it.
02
Solutions
We deploy AI agents from a library built across 100+ production projects. Tailoring a proven agent to your documents takes weeks. Building one from scratch takes months.
03
Managed delivery
We run the system after launch. We monitor accuracy, handle exceptions, and keep the integration to your systems of record current.
The production patterns behind the freight workflow
Swarm’s current proof comes from adjacent document-heavy operations: extraction, decision routing, and enterprise workflow integration. These are the same production patterns the freight solution uses.
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Built to fit the stack, controls, and buying group you already have.
Works around ERP, TMS, and EDI
Swarm acts as an operations layer across the systems, portals, inboxes, and spreadsheets already running the business.
Human review is explicit
Define which records can move automatically, which require approval, and what happens when data is missing or uncertain.
Every decision has evidence
Keep extracted fields, matching context, exception reasons, approvals, and system updates together for audit and dispute review.
Clear data and system boundaries
Document where data enters, what the agent can access, where records are stored, and which actions it can take.
Ready for the buying group
Give operations, IT, procurement, finance, and AP a shared workflow scope instead of five different interpretations of the project.
One measurable workflow first
Start with a bounded queue and agreed metrics, prove the operating model, and expand only after quality and control are visible.